Foundation Turn Over (Grants and Scholarships Role Descriptions)

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  HeidiFindlay Posts: 65 ✭✭✭

  

  April 2021 edited April 2021

  @AlyseBraaten , below is the job description that was posted for my position in 2017, a few grants managers ago.... Not a lot has changed. I've made a few markups for what I would like to see. As for other advice on hiring.... state the salary min or max up front; state if you are allowing remote/from home, and offer info on benefits. Onboarding can be done over days. If you're big enough, give the person a buddy or two. I worked for a University ages ago that took their time and gave you a bingo or treasure hunt card to figure some things out on your own (I was a buddy back then, and Loved this idea).

  I took out stuff that is specific to my job that wouldn't necessarily be specific to your needs.

  Enjoy! And, it's okay to ask questions!

  heidi

  
  

  Grants Manager - Grants

  Member of the administration team responsible for carrying out a variety of administrative activities related to the Foundation’s grantmaking and general operations. This position reports to ...............

  ·        Performs as a power-user with (state your software AND allow for experience with other software), a grants management database system; enters data, processes requests and payments, develops and attaches electronic documents, performs analysis, and produces reports; serves as a database resource. (how many years in this do you want?)

  ·        Promotes administrative aspects of grantmaking process. (meaning all of the stuff below)

  ·        Creates grant files that meet legal, auditing, and foundation requirements, including developing and maintaining electronic records.

  ·        Contributes to and assists with preparation of board materials and reports.

  ·        Collects, sorts, responds to, and maintains grants management email and mail.

  ·       Coordinate and maintain electronic media content and communications.

  Education and Experience Required:

  ·        Bachelor’s degree preferred.

  ·        Minimum 5 years of experience within a professional office environment. Non-profit experience preferred.

  Knowledge, Skills and Abilities:

  ·        Excellent written and oral communication skills. Thorough knowledge of business English, spelling, and grammar.

  ·        Excellent organizational and interpersonal skills.

  ·        High attention to detail and solid analytical skills.

  ·        Ability to effectively prioritize, multi-task, and manage time to support the work of various functions.

  ·        A positive attitude and high level of flexibility.

  ·        Ability to work independently and handle confidential material.

  ·        Interest in the Foundation’s mission and the administration of grantmaking and philanthropy.

  ·        Proficiency in Microsoft Office Suite, Excel and working knowledge of relational databases. Willingness to learn grantmaking software program.

  ·        Say something here about databases -- do you want someone with small, medium, or LOTS of experience?

  
  

  Success Factors:

  ·        Professionalism, accountability, and self-motivation

  ·        Detail oriented

  ·        Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines

  ·        Strong written and oral communication

  ·        Proven ability to be a self-starter and work independently under pressure and with minimal supervision.

  ·        Flexible and dependable

  ·        Excellent organizational skills

  Essential physical requirements:

  ·           Must be physically able to do assigned work as outlined above.

  ·           Must be physically able to sit and use the computer for hours at a time.

  ·           Must be able to lift up to 20 pounds.

  ·           Must be able to communicate in English effectively with other individuals.

  ·           Must be able to maintain good relations with employees, supervisors and the public.

  ·           Must be able to follow written and verbal instructions.

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