Grant Writer working for two orgs with same email address
RobinCartwright
Posts: 1 ✭
Hi there. I'm trying to figure out how to best help one of our grant writers. She is doing contract work for two different organizations (with no conflict of interest). She is registered with Organization A but is also working on a different grant / different grant process for Organization B. I cannot change her affiliation nor will Foundant allow me to create a new user profile for her because she is using the same email address. Any suggestions from anyone on how to better assist her? Does anyone know of a way to assign one person to two organizations when they are using the same email address?
Best Answer
-
Options
![[Deleted User]](https://w7.vanillicon.com/v2/7d08791e910b6edee02900826579e6cb.svg)
[Deleted User]
Posts: 0 ✭
Hi, Robin,
I'm interested to hear from others, but since this is a common question, I wanted to go ahead and let you know how we recommend handling this situation
GLM/SLM uses email addresses as the unique identifier for users in the software.
A grant writer who submits applications on behalf of multiple organizations will need to have unique email addresses for each user account. Because the application is “owned” by the organization and being submitted on their behalf, it is important - and a best practice in the field - that email messages associated with an application be “owned” by the organization rather than the individual contractor. Usually, the organization can create an associated email address for a grant writer to use. However, if that is not an option, a grant writer can create a free Gmail account and then add additional specific accounts for each organization they represent.
If an account is created for ashleyharper@gmail.com, additional accounts can be added by adding “+anyword” before “@gmail.com.”
For example:
ashleyharper+bestnonprofit@gmail.com
ashleyharper+othernonprofit@gmail.com
ashleyharper+yetanothernonprofit@gmail.com
These would each be recognized as unique email addresses in GLM/SLM, allowing an individual to create multiple accounts connected to multiple organizations in the database. Gmail does allow all messages to be funneled to the designated primary account. However, it is a best practice among professional grant writers to maintain separate accounts for each of their client organizations.
Additionally, Collaborate is a feature in the Standard license that would allow an applicant to begin a request and then invite a grant writer to collaborate with them, in essence, allowing the grant writer to complete the remainder of the application.
Does anyone else have different solutions for this scenario?
Best,
Ashley Harper
5
Answers
Hi, Robin,
I'm interested to hear from others, but since this is a common question, I wanted to go ahead and let you know how we recommend handling this situation
GLM/SLM uses email addresses as the unique identifier for users in the software.
A grant writer who submits applications on behalf of multiple organizations will need to have unique email addresses for each user account. Because the application is “owned” by the organization and being submitted on their behalf, it is important - and a best practice in the field - that email messages associated with an application be “owned” by the organization rather than the individual contractor. Usually, the organization can create an associated email address for a grant writer to use. However, if that is not an option, a grant writer can create a free Gmail account and then add additional specific accounts for each organization they represent.
If an account is created for ashleyharper@gmail.com, additional accounts can be added by adding “+anyword” before “@gmail.com.”
For example:
ashleyharper+bestnonprofit@gmail.com
ashleyharper+othernonprofit@gmail.com
ashleyharper+yetanothernonprofit@gmail.com
These would each be recognized as unique email addresses in GLM/SLM, allowing an individual to create multiple accounts connected to multiple organizations in the database. Gmail does allow all messages to be funneled to the designated primary account. However, it is a best practice among professional grant writers to maintain separate accounts for each of their client organizations.
Additionally, Collaborate is a feature in the Standard license that would allow an applicant to begin a request and then invite a grant writer to collaborate with them, in essence, allowing the grant writer to complete the remainder of the application.
Does anyone else have different solutions for this scenario?
Best,
Ashley Harper
The email alias with a "+" sign is a very effective strategy from my experience 🙂
There is a rare chance that if either the sender's or receiver's email provider is not Google, Microsoft, Yahoo!, etc. that the routing may not work: https://www.reddit.com/r/sysadmin/comments/1zjhw5/plus_signs_in_senders_email_address/
We would definitely be interested in a solution to this issue. We serve a rural area and have more than one instance of an individual who is executive director of two distinct 501(c)(3) organizations that are essentially departments of a larger organization. So the ED's email is name@largeorganization. The large organization does not/will not assign separate email addresses to that employee. Having a separate "outside" email address that feeds into the larger organization is not permitted for security reasons.