Communication Schedule

KristinBurgoyne

On the call I heard Arts Memphis mention a communication/promotion schedule for grant programs and grant webinars.

Any samples or links to great resources for developing a stronger communication schedule?

[Deleted User]

@TracyLauritzenWright do you have any samples/links to resources you could share with @KristinBurgoyne?

TracyLauritzenWright

@KristinBurgoyne - Sorry for the delayed response! Thanks for calling my attention to this Meredith! We are developing a procedures document and while it's not yet final, below are our action steps on communications. Feel free to give me a call if you'd like to discuss.

Thanks!

Each Grant Opportunity should include:

·        Website pages with updated information

o  Each grant has its own website page

o  Post opportunity on “Open Grant Programs” once the application is open

o  Post on Resources page under “Grants and Other Funding Opportunities”

·        Email newsletter posts: 2 postings minimum

o  ArtsUpdate or ArtistInfo Newsletters

·        Social Media: at least 1 post per the following, on at least 2 of our platforms.

o  Announcement of grant opening

o  Information session/call

o  Office hour opportunity

o  Reminder of grant deadline (1 for each LOI and Application if applicable)

·        A Foundant and/or Outlook email to past grantees notifying them of the new opportunity available.

Outreach

·        As organizations are identified that have previously not applied to any ArtsMemphis grant opportunity, make introductory phone call and email.

o  A personal email or message to relevant organizations and contacts to help share information on the grant opportunity and offer technical assistance.

·        Share information with community contacts to help spread awareness of grant opportunity.

o  See Community Contact List

Post-Grant Awards

·        Develop Press Release

o  With Donor Partner if applicable

·        Other considerations

o  Photo opportunity with Donor Partner

o  Level of Social Media Announcements

Tools

Link to Social Media Standards

Link to Brand Document

Link to Password file for accounts

Link to Community Contact list