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Spending Policy Funds

ViridianaSolisViridianaSolis Posts: 6 ✭✭
Summit 2024 Photogenic First Compass Anniversary 5 Likes
edited March 2023 in Finance & Operations

hi all!

I really hope you guys can help or give some advice regarding spending policy funds and how to run reports that will reflect the spendable amount and the grants paid over the year.

Any advise is greatly appreciate it!!

thank you

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    BryanGearyBryanGeary Posts: 42 ✭✭✭
    First Compass Anniversary First Comment Photogenic Summit 2022
    Answer ✓

    There are a few ways to get to this data. Probably the most versatile is in your GL Transactions area. Choose your spendable equity account as the account and then the date range and (optionally) a fund. You will see every transaction that affected the spendable balance. You can then use the raw export to filter, sort and so on.

    You can also use the Audit Balances Financial report (single point in time) or the Fund Balances Financial report (multiple spendable balance snapshots on a row) to get snapshots of the spendable balance. Set the start and end date as needed, filter by the fund(s) if necessary. If you are using the Audit Balances use Edit Options to select one of the Spendable numbers (by month, quarter or year). You can then export or raw export that and join it with a grants report for the fund(s).

    If you are just looking for it on screen, you can click the spendable balance in a fund. It takes you to a transaction breakdown of everything that has ever hit that spendable. It does not have an export there however.

Answers

  • Options
    BryanGearyBryanGeary Posts: 42 ✭✭✭
    First Compass Anniversary First Comment Photogenic Summit 2022
    Answer ✓

    There are a few ways to get to this data. Probably the most versatile is in your GL Transactions area. Choose your spendable equity account as the account and then the date range and (optionally) a fund. You will see every transaction that affected the spendable balance. You can then use the raw export to filter, sort and so on.

    You can also use the Audit Balances Financial report (single point in time) or the Fund Balances Financial report (multiple spendable balance snapshots on a row) to get snapshots of the spendable balance. Set the start and end date as needed, filter by the fund(s) if necessary. If you are using the Audit Balances use Edit Options to select one of the Spendable numbers (by month, quarter or year). You can then export or raw export that and join it with a grants report for the fund(s).

    If you are just looking for it on screen, you can click the spendable balance in a fund. It takes you to a transaction breakdown of everything that has ever hit that spendable. It does not have an export there however.

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