Best Of

Job Description

To be considered for this position, please submit your resume and a cover letter outlining how your experience and skills match the qualifications of the role.




Apply to this position through our careers page:https://cfgch.bamboohr.com/careers/29

About Our Organization:    


For over 60 years, the Community Foundation of Greater Chattanooga has strengthened the community by transforming generosity into lasting change.  It exists to connect donors’ passions - their values - with purpose, so that they can have a meaningful impact on the community.  The mission of the Community Foundation is to transform generosity into lasting change toward a more just and prosperous Chattanooga where all residents can reach their full potential. The Community Foundation of Greater Chattanooga is a trusted community partner, serving at the intersection between ideas and action, needs and resources, donors, and non-profits.  The Community Foundation currently has assets under management of over $300M. The Foundation distributed over $34M in grants last year.

Job Summary: 


The Receptionist and Administrative Assistant is an energetic, team-oriented and highly organized professional who provides administrative support and creates a welcoming environment for all who visit the Foundation. Reporting to the Executive Assistant and Facilities Manager, this position is the first point of contact for community members visiting or calling the Foundation and is therefore critical to achieving our mission. The Receptionist/Administrative Assistant supports day-to-day administrative needs across the organization and is a conscientious, detail-oriented individual who provides dependable support to help office operations run smoothly, and ensure our community partners are treated with the greatest respect and care.


Essential Duties and Responsibilities: 


Reception, Visitor, & Constituent Assistance

• Create a welcoming environment for all people who visit or contact the Foundation via phone, email, or the website by responding respectfully and ensuring each constituent’s needs are met.
• Provide information about the Foundation, including department locations, staff contacts, and available services.
• Assist community members who may call or visit the Foundation in finding appropriate community resources.
• Answer and direct phone calls; update phone messages and supports updates to the phone system, as needed.

Office Operations & Facilities Support

• Maintain the Foundation parking lot, entries, lobby, conference areas, and meeting rooms by ensuring spaces are clean, orderly, and welcoming, including picking up debris, watering plants, straightening furniture, and completing meeting room setups.
• Facilitate or perform routine upkeep of office facilities, such as monitoring and replacing water filters, loading/unloading the dishwasher, keeping printers stocked with paper, etc.
• Maintain office and kitchen supply inventory, including monitoring stock, placing orders, and putting away supplies.
• smooth day-to-day office operations by coordinating with the Chief Financial Officer and the Executive Assistant & Facilities Manager as needed, including providing support in troubleshooting IT or maintenance issues, helping coordinate vendor service visits, and occasional office furniture assembly.

Administrative & Organizational Support

• Manage Foundation correspondence, including checking the main voicemail, responding to website inquiries, monitoring the fax, and sorting, collecting, and distributing daily mail.
• Assist in maintaining organizational documents (policies, manuals, etc.) on the shared drive and in other software as required; create fillable PDFs as needed.
• Create, send, track, and save DocuSign documents.
• Support administrative tasks and projects, including document creation, printing, mail merges, mass mailers, seasonal mailings, binder setup for meeting books, and circulation of special‑occasion cards.
• Maintain calendars for all Foundation meeting spaces, process internal requests, and assist with meeting setup.
• Assist with coordinating meeting space use for organizations and individuals booking space at the Foundation, including managing room calendars, communicating requirements, and coordinating technology, access, entry, and exit.
• Provide administrative support for Board and Committee‑related tasks such as meeting room preparation, tracking attendance, creating and updating member bios, assembling meeting books, and ensuring required documents are up to date.
• Support Foundation initiatives, activities, events, and meetings by assisting with presentation materials, ordering catering, making reservations, and designing and printing signs and table tents.
• Assist with gathering information related to conferences and meetings, including travel options for Foundation staff and board members.

Work Activities:

• Answer telephones to direct calls or provide information.
• Digitally file documents or records.
• Greet customers, patrons, or visitors.
• Operate computers or computerized equipment.
• Order materials, supplies, or equipment.
• Prepare business correspondence.
• Proofread documents, records, or other files to ensure accuracy.
• Provide notifications to customers or patrons.
• Send and/or track information, materials, or documentation.
• Collect and distribute incoming mail.
• Schedule services with vendors.
• Create basic graphics and visual materials for presentations and reports.


Work Conditions: 


• Ability to complete tasks with reasonable accommodations.
• Ability to remain at a workstation for extended periods of time while performing administrative and computer-based tasks.
• Ability to operate a computer and standard office equipment, including phones, printers, copiers, scanners, and other office machinery.
• Ability to move throughout the office regularly to access files, meeting spaces, office equipment, supplies, and common areas.
• Ability to communicate clearly and accurately in person, by phone, email, and other written communications.
• Ability to support front-desk, office operations, and meeting-related activities in a professional office environment.
• Ability to occasionally lift, carry, move, and position supplies, materials, or other objects weighing up to 25 pounds.


Qualifications:


Years of Experience

2+ Years in a Customer-Facing Office Administration role preferred

Education

High School Diploma or Equivalent

Salary and Benefits: 


Starting Pay: $21.64 hourly



Excellent benefits including paid medical, dental and life insurance; 403b and generous leave time.

 

The starting hourly range for this position based on CFGC’s established pay practices is $18.51–$20.07. However, in alignment with our commitment to providing a living wage, all roles at CFGC have a minimum starting rate of $21.64 per hour. Because the living-wage threshold exceeds the standard range for this position, the starting rate is set at $21.64 per hour and is not negotiable.

To be considered for this position, please submit your resume with a cover letter outlining how your experience and skills match the qualifications of the role. 

We will be reviewing resumes and cover letters as they are submitted and will accept applications until June 22nd. 


No phone calls or emails, please. 




The Community Foundation of Greater Chattanooga (CFGC) is committed to the perspective of all voices and encourages diversity of applicants and within our organization. CFGC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Position Title: Planned Giving Officer Location: Fort Lauderdale / South Florida Reports To: President & CEO Status:Full-Time, Exempt

About The Our Fund Foundation

The Our Fund Foundation is South Florida's only LGBTQ community foundation, advancing equity and improving the lives of LGBTQ people through strategic philanthropy, grantmaking, and community leadership. With a growing portfolio of donors and nonprofit partners, Our Fund strengthens South Florida's LGBTQ community by promoting inclusion, building capacity, and investing in solutions to our region's most pressing challenges.

Position Overview

The Planned Giving Officer is a senior-level position responsible for strengthening and expanding Our Fund's legacy giving program — identifying prospects, building relationships, and guiding donors through the full arc of a planned gift. This strategic leader will steward existing legacy donors, cultivate new relationships, and play a key role in shaping a culture of planned giving within South Florida's LGBTQ community.

A central function of this role is meeting personally with donors to understand their philanthropic vision, capturing their wishes in a formal written gift commitment, and guiding them through the signing process to completion. Candidates must demonstrate a track record of closing this full cycle — from discovery conversation to executed document — with consistency and follow-through.

Working closely with the President & CEO and collaborating across departments, the Planned Giving Officer will ensure that Our Fund remains a trusted philanthropic partner and a national model for LGBTQ-focused charitable giving.

Key Responsibilities

Donor Cultivation and Stewardship

• Cultivate, solicit, and steward a portfolio of planned giving prospects and legacy donors, with an emphasis on deepening relationships and fostering long-term commitment to Our Fund's mission.
• Meet regularly with donors to conduct discovery conversations that surface their philanthropic values, priorities, and intentions — then translate those conversations into formal written gift commitments, managing the preparation, presentation, and timely execution of each document through to the donor's signature.
• Maintain active follow-through on all open gift commitments; no donor conversation should end without a defined next step and a clear timeline.
• Plan and execute donor-focused events, including Legacy Society receptions, salon gatherings, and educational forums.

Planned Giving Program Leadership

• Lead efforts to identify, cultivate, and solicit planned gifts, including bequests, charitable remainder trusts, and other estate planning instruments.
• Develop and implement strategies to grow participation in The Our Fund Foundation's Legacy Society.
• Serve as a knowledgeable resource to donors and professional advisors on approaches for maximizing philanthropic impact through estate and gift planning.
• Maintain current knowledge of planned giving trends, strategies, and relevant tax and legal considerations.

Strategic Collaboration and Community Presence

• Support the President & CEO in developing and executing planned giving strategy aligned with organizational goals and community needs.
• Partner with the Program and Grants teams to connect donor interests with funding opportunities that reflect Our Fund's mission.
• Work with the marketing and communications team to develop compelling donor communications, legacy giving campaigns, and impact stories.
• Leverage board engagement to expand the Foundation's planned giving pipeline, including identifying prospects and amplifying legacy giving messaging.
• Represent the Foundation in community settings and philanthropic networks as a visible ambassador of its mission and values.

Administration and Reporting

• Maintain accurate donor records and activity tracking in the Foundation's CRM, including detailed notes from every donor meeting and current status for every open gift commitment.
• Provide regular progress reports on planned giving goals, including a pipeline report tracking gift commitments from initial conversation through executed document.
• Ensure compliance with all relevant regulations and internal policies.

Candidate Qualifications

• Minimum of 5–7 years of progressive experience in fundraising, donor relations, estate planning, or a related field.
• Proven success managing planned giving programs or legacy donor relationships — with a demonstrable track record of moving donors from initial conversation through completed, signed gift commitments.
• Strong understanding of philanthropic trends and best practices, especially within the nonprofit, foundation, or LGBTQ sectors.
• Outstanding interpersonal skills and emotional intelligence; ability to connect authentically with a wide range of stakeholders.
• Exceptional written and verbal communication skills.
• A strong commitment to advancing equity and justice for LGBTQ individuals and communities.
• Experience with donor databases/CRM systems is a plus.

Compensation and Benefits

The salary for this position is competitive and commensurate with experience. Our Fund offers a generous benefits package including health insurance, retirement plan contributions, paid time off, and flexible scheduling.

Equal Opportunity Statement

The Our Fund Foundation is proud to be an equal opportunity employer. We strongly encourage applications from people of color, transgender and nonbinary individuals, and individuals from other historically marginalized communities. Our commitment to diversity reflects our belief that philanthropy is most impactful when it is inclusive, equitable, and rooted in the lived experiences of the communities it serves.

To Apply

Please submit a cover letter and resume to PhilanthropyOfficer@TheOurFund.org with the subject line: Planned Giving Officer Application – [Your Name]. Applications will be reviewed on a rolling basis until the position is filled.