AI Policy
Comments
-
Thanks for asking this question here. It is on my list to create and AI Policy too!
4 -
Here is a good resource to direct you on creating an AI policy: https://www.ffwd.org/nonprofit-ai-policy-builder.
You can also "Google" for examples.
4 -
I’m glad you started this discussion as well. We are currently looking into creating an AI policy for our organization too, so this conversation is very timely and helpful for us. There are so many important areas to consider, from data privacy and security to appropriate use guidelines and employee training, so it’s great to hear how other organizations are approaching it.
I’ll definitely be following along to gather ideas, recommendations, and best practices that others are willing to share. If our team develops any helpful guidelines, policies, or resources during this process, I’d be happy to come back and share them here as well. I’m looking forward to learning from everyone’s experiences and seeing how different organizations are navigating the growing use of AI in the workplace.
3 -
Are you looking for AI policy for applicants, internal use, third parties, or all of the above? We have our own internal policy for use, but we also have disclaimers on our applications for use of AI, and are working on a policy for any evaluators in our system using AI to assist with their application reviews.
2 -
@AaronKoontz probably all of the above!
0 -
@MichelleEberly we have implemented this on the top of our applications:
We recognize that applicants may choose to use artificial intelligence (AI) tools to assist in developing their grant applications. The use of AI is permitted; however, applicants remain
fully responsible for the accuracy, completeness, and authenticity of all submitted information.By submitting an application, applicants acknowledge that any AI-assisted content has been thoroughly reviewed and that all responses accurately reflect their organization’s original intent, programs, and needs. Applicants further attest that all information has been verified for accuracy, completeness, and truthfulness prior to submission.
We also require that they check the following statement at the bottom of the application:
I acknowledge that I may have used artificial intelligence tools to assist in drafting this grant application; however, I attest that all responses accurately reflect my organization’s original intent, programs, and needs.
I further confirm that all application content has been manually reviewed by me for accuracy, completeness, and truthfulness prior to submission.
I hope this information gives you a starting point!
3 -
Here is what we put into our most recent guidelines:
AI USE
Travel Oregon does not use AI to screen or evaluate applications received. If applicants choose to utilize AI in developing their applications, human review is strongly encouraged to confirm all criteria are addressed, questions are answered thoroughly, the overall presentation of the project makes sense and that the project deliverables are achievable by your organization if awarded funds. Clear proposals with specific information about your request will be the most successful.1 -
Thank you for your input!! This is a great starting point!
0 -
Hello! We have taken a hard stance against using AI within our scholarship applications and include the below agreement on the application for students to attest that the submission is their original work:
Short Answer and Essay Acknowledgment: The Community Foundation wants your authentic voice and personality to shine through your short statement and essay. While we understand there are online tools that use Artificial Intelligence (AI) to generate ideas, you must submit original work.
Community Foundation staff run essays through anti-plagiarism and AI-detection software to ensure the integrity of your writing. If your submission has been plagiarized, copied, majority generated by AI, or is deemed not your original work, Community Foundation staff may immediately remove your application from consideration.
This year, we received an increase in submissions that were written by AI and felt it was unfair to consider those submissions over students who submitted their own work. We are considering a strong stance on grant applications as well.
0 -
Here is the AI policy we adopted nearly a year ago, so it's likely already dated. Glad to share it if it's helpful and hope to see other examples so we can improve ours!
0
