Receptionist/Administrative Assistant

DeannaShipmanDeannaShipman Posts: 4
Conversation Starter
edited July 2023 in Jobs & Services

About the Foundation

For almost 60 years, the Community Foundation of Greater Chattanooga has strengthened the community by transforming generosity into lasting change. It exists to connect donors’ passions and their values with purpose, so that they can have a meaningful impact on the community. The mission of the Community Foundation is to transform generosity into lasting change toward a more just and prosperous Chattanooga where all residents can reach their full potential. The Community Foundation of Greater Chattanooga is a trusted community partner, serving at the intersection between ideas and action, needs and resources, donors, and non-profits. The Community Foundation currently has assets under management of more than $220M. The Foundation distributes over $20M a year in grants annually.

Position Summary

The Receptionist/Administrative Assistant is an energetic, team-oriented professional that will provide administrative support and create a welcoming environment for all who visit the Foundation. Reporting to the Chief of Staff, this position is the first point of contact for community members visiting or calling the Foundation and therefore is critical to achieving our mission to encourage giving and inspire action to improve lives in our region. The Receptionist/Administrative Assistant will be a conscientious detail-oriented individual who thrives on providing exemplary administrative support to ensure that operations run smoothly, and donors and constituents are treated with the greatest respect and care. 

Key Responsibilities

•  Create a welcoming environment for all people who visit the Foundation or contact the office via phone, email or through the website, by responding in a respectful manner and taking responsibility to ensure that each constituent’s needs are met.

•  Maintain the Foundation entries, lobby, conference areas and meeting rooms including ensuring any trash or debris are picked up, plants are watered, tables and chairs are straightened, rooms are set up for meetings, and the area presents a welcome environment for all guests. 

•  Maintain the calendars for each of the Foundation meeting spaces to approve internal requests and assist with meeting set up.

•  Maintain office and kitchen supplies for Foundation including monitoring stock, ordering and putting away all orders. 

•  Serve as the primary point of contact for organizations and individuals booking space at the Foundation including managing the room calendars, notifying staff, coordination with the partner using the space (application, technology, entry and exit, etc). 

•  Manage Foundation correspondence, including checking the main voicemail, responding to inquiries via website, monitoring the fax, and sorting and distributing daily mail.

•  Assist in keeping organizational documents (policies, manuals, etc.) up to date on office shared drive; create fillable PDFs as needed.

•  Provide information about the Foundation, such as location of departments or offices, employees within the organization, or services provided.

•  Assist community members who may call or stop by the Foundation in finding other community resources.

•  Assist other Foundation staff with various administrative tasks such as bulk printing, mail merging, mass mailers, binder set up for meeting books, etc.

•  Ensure that the Foundation office runs smoothly through coordination with the VP, Finance & Administration and Executive Assistant as needed: trouble-shoot IT and other maintenance issues, facilitate relationships with repair and maintenance professionals.

Key Experience & Competencies

  • 1+ Years in Customer Service or Office Administration
  • High School Diploma or Equivalent

This is an inhouse position and does NOT allow remote.

Location             Chattanooga, Tennessee, United States

Job Type            Full Time

Salary and Benefits

Salary Range $31,200 - $34,200 (estimated annual)

Excellent benefits including paid medical, dental and life insurance; 403b and generous leave time.

Submit resume with cover letter. No phone calls or emails, please.


The Community Foundation of Greater Chattanooga (CFGC) is committed to the perspective of all voices and encourages diversity of applicants and within our organization. CFGC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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