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Shifting grant agreement process to electronic signatures, Collaborator and integrity
Our foundation recently adapted our grant agreement process to verify and submit signatures electronically as we all shift to working remotely. We require 2 signatures: one from a board officer and the second from the CEO. We are utilizing the Collaborator function to invite board members to complete this action item. We made sure to include easy and clear instructions across all our communications and the usual technical verbiage for authorizing e-signatures.
It was going well until we noticed that one grantee breached this trust and entered in a board member’s e-signature. With the Collaborator function you are able to see the time stamp and the person who filled out the field. I am writing to see if your foundation has ever experienced this type of integrity breach, how did you address it and did you find a solution?