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Moved: Please vote in Idea lab to keep voucher lines in order of entry!!!!!!
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Divisions or affiliate?
Where can I find more information about financial reporting parameters and effects on the GL for affiliates and divisions? Here's our situation: we are receiving a farm that will be a separate legal and financial entity. It will be reported on a separate 990 from our organization, yet we'd like to be able to run financial…
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Closing a fund in an invested pool/strategy
1) What are your procedures for closing a fund that is currently in an investment pool? 2) Do you have a policy that explicitly states these procedures that the fund holder receives/signs off on as part of the onboarding process (i.e. Fund Agreement and/or Terms & Conditions)? If so, could you please share? Our current…
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Email Tax Receipts Best Practice
Hi there - we want to start emailing more tax receipts from donations to lower costs (printing, postage, etc.). However, our first stab at using this was extremely clunky. Does anyone have a process they use that they could share? We will be working to collect emails - but in the meantime we need to email what we can, and…
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Spending Policy
Hi everyone, We are exploring options to offer underwater spending (eroding their principal balance) for our endowment funds. I was wondering if anyone has spending policy you are willing to share. There seems to be different limits on what percentage of their principal can be eroded etc. Thank you, Emma
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CSuite Promises (Recurring)
We've set up promises/commitments that have end dates, but is there any way in CSuite to set up an open ended promise for a set yearly amount? It would be really nice to have it so that we don't have to manually track an amount that the donor wants us to bill them for each year? Or are there other options that I'm not…
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Third party payment processor
Hello! Does anyone use a 3rd party to process large amounts of payments for international scholarship recipients? We're looking to move the payment process for one of our larger scholarships from in house to an outsourced party. Any insight would be great!
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Allocation of investment earnings for large intra-month donation
We receive monthly statements from our investment custodian with the monthly earnings/losses/etc. that are then put into CSuite to be allocated to our various funds. CSuite calculates the average daily balance of the fund and then assigns that fund a percentage of that month’s investment activity. Hypothetically, if a fund…
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Annual Nonprofit Endowment Fund Distributions
Each year at the start of Fall we calculate and process annual distributions from our nonprofit agency endowment funds. In the past we would simply cut a check for every endowment and if the nonprofit wanted to reinvest the distribution back into their endowment fund they would either send the check back, or they would…
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Do you accept Crypto and who is your clearinghouse?
We've been approached a handful of times by individuals who want to gift us crypto currency and we would like to accept it after it's been converted to cash. Do any of you work with organizations that turn crypto to cash for a small fee? Do you like working with them? Are their fees reasonable? Are they on the "up and up"?…
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Adjust admin fees; set admin fee max
Hello all, I'm trying to 1) make adjustments to the 3Q2022 admin fees on just 9 of our 86 agency funds and 2) trying to figure out how to set a maximum fee charged to our agency fund fee groups per fiscal year. We have two fund fee groups that we've agreed to charge a maximum of $10,000 per fiscal year on these fee groups.…
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Non-donation revenue
We have a local Art Center who is a supporting organization of ours. We currently use QuickBooks for them but would like to bring them into Foundant. They receive a considerable amount of revenue that is not donations. Currently, we only receive a small number of non-donation funds and we record them with a voucher. This…
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Gift Entry for Checks from Retirement distributions and from Estates
Good morning, I have two questions and am looking for best practices or suggestions for both: For a check from a retirement distribution that comes from the financial company, do you treat that like a soft credit and enter the finance company as the donor and then the donor as Donor Advisor? It seems like since the company…
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POS Stripe
Hi there, I was wondering if anyone else has integrated any of the Stripe POS devices (Such as the Wisepad) and linked it to Foundant yet? Would love to have a quick chat with someone about their experience.
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Tax/Gift Receipts - Advisor Portal
We are new to CSuite as of June '22 and still working through some new process and procedures. One item that we were excited about was the functionality of tax receipts being auto-uploaded to the fund advisor portal after they were processed. However, it came to our attention that either we weren't properly trained or…
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How has your foundation managed database functions / jobs internally?
Hi, TCF transitioned to CSuite in September 2020 and is seeing the need for a FT role to focus primarily on CSuite, and help our teams use it to its maximum ability. (We are a staff of 19.) I am proposing that the role be focused on marrying our internal operations to our strategic goals with CSuite as the explicit tool to…
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990 efile
Which product do you use to efile your 990 form? Our snail mail copy just got rejected and said we need to file it electronically. I'm thinking Form990 online company. I called Intuit but I would need to get a EFIN# to use their product. Thanks!
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Privacy Policy
Hello! I'm looking for examples of a Privacy Policy to post on our website. What do we need to include beyond "we will not sell or share your information? Thank you, Abbey Cameron CEO 3 Rivers Community Foundation (Richland, WA)
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ACH-verify bank information
Hello, I am curious to find out how often other foundations verify bank information if grantees are set up to receive grant payment via ACH and we only grant them once or twice a year. Who verifies the account and routing number (Grants coordinators or Finance dep.) and how (email or call)? Thank you,
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Do you offer a nonprofit loan program?
We are interested in expanding services to the nonprofit sector. One way to do so would be to offer loans. We are interested in identifying any foundations, particularly community foundations, that offer a loan program for nonprofits. Do you? Do you know a foundation that does? Thanks in advance for considering this…
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Does anyone book salaries across multiple funds?
Hi there, I am curious if there are any Foundations out there that book salaries across multiple funds? Example - 1.0 FTE is 50% in operations fund, 25% in fund A and 25% in fund B. If you do - please email me directly as I am doing research for someone. Email: molson@winonacf.org.
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Moved: Monthly Expenses
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Electronic Fund Agreements - Establishing New Funds
Hello - have any foundations transitioned to electronic fund agreements for on-boarding new donor advised funds? I'm considering different options like DocuSign and appreciate any recommendations or lessons learned anyone has to share. Thank you, Leeann
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Moved: Measuring Progress at a Community Foundation Through Data Analytics or Key Progress Indicato…
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Fiscal Sponsors and Electronic Grant Agreements
We are transitioning to electronic grant agreements this spring and I would like to know how organizations handle fiscal sponsors. With a letter, it was easy to email that to another organization, but now the fiscal sponsor will need access to Foundant to be able to sign the agreement. Has anyone worked through this? Thank…
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Professional Employer Organization (PEO) Search
Good morning - I am looking for RFP samples for a PEO. We have used the same organization since the beginning of 2013 and we are doing a search this year. I would greatly appreciate any samples or suggestions. Thanks,
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Gifts of Grain
When selling the gift of grain, how do you record the expenses from the grain elevator for selling the grain. Is there a specific expense account people use? I have been trying Miscellaneous in the Test site, but really don't like seeing it as a "Miscellaneous Expense" on the Fund Statement. Does anyone have a better…
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School and Student Name withheld in Fund statements
I'm curious to know if any of your donors have given you feedback about the new format for scholarship fund statements, now that the statements don't give any student information. In previous years, our scholarship fund statements indicated the name of the college or university. When we switched to CSuite, we were only…
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Fund Advisor Portal - What are your thoughts on the label "Available Cash" for Non Endowed Funds
Hi all, On the Fund Advisor Portal, we are contemplating changing the label "Available Cash" when the show available cash option is enabled on a fund record. Does anyone have thoughts on this area? Would "Available to Grant" be a better option? Unlike the tabs in the portal, this is a hard coded field and would need to be…
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Cryptocurrency donations
Hello, I am interested to find out if any Foundation accepts Cryptocurrency donations. What are some of the things we should consider when we start thinking about taking Crypto donations (pros and cons of Cryptocurrency donations). What is the best practice and how to process the donations? Thank you in advance for your…
