Workflow: Using Grant Report to Initiate Renewal Grant
Having created an abbreviated Renewal process during the pandemic, and realizing the value of streamlining our process, we are looking to do away with our LOI stage of the competitive Renewal grants we make.
We have yet to move to multi-year grantmaking (though eventually we would like to get there) and we have been using an LOI for our competitive process for years, even for the Renewal requests. Our Renewal process feels fairly drawn out because the LOI stage takes too much time to filter which organizations are invited for a full proposal review. The solution we thought might work would be to use the Grant Report Follow Up as a means to incorporate some of the questions we would have in the LOI. This way we capture both a wrap up and what is coming up for the organization, so that we can then invite them without another submitted form.
Does anyone work like this? Have you found this to be an effective use of time for your grant partners, and for staff? Are there any tips or advice in changing to such a workflow for your renewal grants? Any insight is welcome, as we have tried other practices over the years and are still not finding the best solution - there has to be a better way! We would love to hear if there are some best practices that come along with working in this way as well.
Thank you for your wisdom 😊